8/19/2014 - The Idaho Department of Health and Welfare has an opening for a Program System Specialist – Automated. This position will serve as part of the WITS Help Desk. For additional information or to apply, please see the following job posting.
8/15/2014 - Effective August 18th, 2014, BPA will take on the responsibility for reopening any IDHW and IDOC authorizations that have been closed.
Process Change BPA Reopen Authorizations
8/15/2014 - Update: The WITS Help Desk is pleased to announce that in the coming weeks, all WITS sites will be updated with the new user interface currently referred to as WITS Beta.
New WITS User Interface
7/22/2014 - The WITS Help Desk is pleased to announce that in the coming weeks, all WITS sites will be update with the new user interface currently referred to as WITS Beta. Over the past five months, users have had the opportunity to participate in the testing of the new WITS user interface, and it is now ready to the fully implemented. Please refer to the training calendar for upcoming training opportunities on the new user interface. Additional information will be sent out as we draw closer to implementation.
7/21/14 - The WITS Help Desk will be closed on Friday, July 25, 2014 from 11:00 AM - 5:00 PM MST.
7/14/14 - Communication from BPA regarding Parolee Aftercare.
Parolee Aftercare Guidelines
7/11/2014 - The Local Site ID field on the GAIN-I Assessment Header is now a required field for agencies with multiple facilities. Please select the Local Site ID for the facility where you are preforming the GAIN-I.
GAIN-I Local Site ID List
6/9/2014 - The WITS Help Desk is implementing a new process to assist in timely completion of security requests regarding WITS and GAIN. Requests will be referred back to the Agency WITS Administrator (AWA), in the form of an e-mail, when additional information is needed to complete setup or changes. This e-mail will detail any missing information on the form, will state the required action to be taken, and will include a due date for reply.
PLEASE NOTE: The WITS Support Ticket function has been fixed and is currently working properly. ALL security requests must be submitted via a WITS Support Ticket.
5/1/2014- FEI Critical Announcement regarding Windows XP and WITS.
4/14/2014- Updated WITS security access forms are posted on the WITS website. New permissions have been added and some other changes have been made. Please use these forms for submitting new requests.
3/11/2014- The WITS releases that update the system by correcting errors and adding improvements will now be named numerically and will occur on a biweekly basis. The release notes will continue to be available on the Systems Errors tab.
2/26/2014- There is a new toll free number available for contacting the WITS Help Desk. The number is (844) 726-7493.
1/21/2014- As of February 1, 2014, providers are required to update a client’s financial eligibility for all state funded clients (IDHW, IDOC, IDJC, and ISC) according to IDAPA rule 16.07.01 section 600.b:
Financial Eligibility/Fee Determination Updates
1/10/2014- Communication from IDHW regarding GPRA Follow-Up Management.
GPRA Compliance Report Communication
12/27/2013 - Communication from BPA regarding GPRA Follow-Up Interviews Due for ATR Providers.
GPRA Interview Due Report for ATR
1/2/14 - The “Months employed or in Voc/Ed Training in last 12 months” field on Financial/Household screen of the Admission is incorrectly enforcing a business rule where the value has to be less than or equal to 6, rather than less than or equal to 12. This has been submitted to FEi.
Admission Financial Household Error
WITS has a monthly release that updates the system by correcting errors and adding improvements. Click the links below to read about each monthly change.
GAIN-I Local Site ID
Effective 7/11/2014, the Local Site ID field is required on the GAIN-I Assessment Header for agencies with multiple facilities. Below is a list of Local Site ID's by Agency and Facility as well as a screenshot of the location of the field.
GAIN-I Local Site ID List
What is the WITS/GAIN Interface?
The WITS/GAIN (Global Appraisal of Individual Needs) interface is unique to Idaho. The interface allows identified providers to access GAIN Assessment tools through the WITS system. Identified users have the ability to administer, edit, and save the GAIN Quick, GAIN Short Screener and/or the GAIN-I in the WITS system.
Contact the GAIN ABS Support Team if you have any questions or would like to attend GAIN ABS user training via LiveMeeting. Trainings are held every 1st Wednesday of each month at 8 AM (MST) / 7 AM (PST) and every 3rd Wednesday of each month at 12 PM (MST) / 11 AM (PST).
GAIN ABS Support Team: 309-451-7777, ABSsupport@chestnut.org
The Division of Behavioral Health has received a high number of requests for GAIN Site Interviewer Training from individuals working for Optum contracted agencies. Here is some additional information and guidelines about GAIN Site Interviewer Training:
What is IWUG?
The Idaho WITS User Group (“IWUG”) is made up of staff in provider agencies and state agencies that have been trained in the use of WITS as an electronic health record. The IWUG is held the first and third Thursday of every month.
Providers must register once for the IWUG held the first Thursday of the month and once for the IWUG held the third Thursday of the month.
Click here to register for the IWUG on Policy and Partner Issues
Click here to register for the IWUG on WITS Functionality
IWUG Agenda for 1st Thursday of the month
IWUG Agenda for 3rd Thursday of the month
IWUG Call Minutes
Thank you for becoming a WITS User Interface (UI) Beta Testers! As you have heard, the new UI is a critical step in advancing WITS and allowing for future system enhancements. This tab includes the Beta Testing Introduction, links to the UI login pages, and the results reporting form.
The following links can be used in any browser (Chrome, Firefox, etc.). However, because Chestnut is only supported by Internet Explorer, you must be in Internet Explorer to edit or conduct GAINs.
WITS Mountain UI
WITS Pacific UI
Court Coordinator Information
SUD Provider Information
Idaho Department of Health and Welfare
Idaho Department of Correction
Idaho Department of Juvenile Corrections
Idaho Supreme Court
Business Psychology Associates (BPA)
GAIN ABS Support Team